This module covers the following topics:
1. Listing and description of the activities of technical dept., pertaining to the vessels’ technical management and also of the different ways the staff members cope with encountered problems and damages.
2. Description of the “organization chart” of the technical dept. (and its various sections), plus definition of the other company’s departments (they cooperate on daily basis).
3. List and description of the overall qualifications of the technical dept’ staff members.
4. Summary presentation of typical job descriptions, affecting the:
a) Technical Manager, b) Technical Superintendent, c) Technical Coordinator.
5. Clarifications for the Marine Dept., as an “intermediate link” between the Technical and Operations Dept. and description of their activities pertaining to the: deck maintenance, procurement of deck stores and consumables and supervision of blasting and coating works.
6. Procedures for the promotion of the ex-Chief Engineers (the most competent ones) and their occupation in Technical Dept. after their progressive information / briefing and as to be supplemented by a series of specialized training courses.
7. The integrated “circle of purchase orders”, as starting from the issue of requisitions (from each vessel) up to the goods safe delivery onboard, at a “convenient port”.
8. Detailed methodology and procedures for ordering spare parts, special tools, engine consumables, engineering services, etc.
9. Description of the similar procedures to be followed (for the procurement of:
a) lubricants, hydraulic oils and greases
b) paints, chemicals and gases
c) spare parts, consumables and engine stores
d) “repair by replacement” of damaged equipment / systems.
10. Annual budget estimations for the different cost categories belonging to the Technical Dept. (who, when, how) and their final approvals by the Top Management (or the B.o.D.).
11. Cooperation with the vessel’s Engine Dept. and reporting system from each managed vessel at normal time intervals, plus reports processing by the assigned S/Es.
12. Cooperation with Class Society for the planned and occasional / emergency inspections.
13. Apply consistently the company’s PMS and to plan the daily, weekly, monthly works onboard each vessel, in combination with the prompt delivery onboard of spare parts and other consumables.
14. Preparatory works for the issue of technical specs for DDs and repairs, plus correspondence with reputable yards to obtain offers, to level them technically, proceed with comparisons and decision making for the selected yard, plus signing Contract Agreement.
15. Description of the vessel’s inspections by 3rd parties:
Flag, PSC, Rightship, Oil Majors, P&I Clubs, Charterers, and necessary records to be kept / filed.
16. Description of Technical Dept’s filling system, list of folders and definition of their contents (either electronic or in printed forms) and proper ways to recall contained records quickly and consistently.
17. The legal frame of the technical rules / regulations / quality standards.
18. Procedures and methods to be applied for the self-training of Fleet Manager and S/Es (ashore), plus onboard training activities for the Engine Dept’s staff, care of the assigned S/Es and with the assistance of the service engineers of major equipment Makers.